How to Prepare Your Warehouse for a Racking Safety Audit

-

Whether you run a busy distribution centre in Birmingham, a manufacturing hub in Wolverhampton, or a smaller warehouse elsewhere in the UK, racking safety audits are essential for compliance, efficiency, and the wellbeing of your staff. 

The Health and Safety Executive (HSE) requires that racking is maintained under the Provision and Use of Work Equipment Regulations 1998 (PUWER) and inspected at least annually by a “technically competent person”—typically a SEMA Approved Racking Inspector (SARI).

A racking safety audit doesn’t have to be stressful. With the right preparation, you can make the process smooth, efficient, and beneficial for your operations.

Why Racking Safety Audits Matter

  • Legal compliance – demonstrate adherence to PUWER and HSG76 guidelines.

  • Risk reduction – identify and address racking damage before it causes accidents.

  • Cost savings – avoid downtime, emergency repairs, and potential fines.

  • Staff confidence – reassure your workforce that their safety comes first.

Steps to Prepare for a Racking Safety Audit

1. Appoint a PRRS

Every warehouse should have a Person Responsible for Racking Safety (PRRS). This individual carries out regular in-house checks and ensures any issues are logged and dealt with promptly. Having an active PRRS in place shows auditors that safety is being managed daily, not just once a year.

2. Organise Your Documentation

Keep all safety logs, previous inspection reports, and maintenance records up to date. A well-organised paper trail demonstrates due diligence and makes it easier for the inspector to understand your warehouse’s safety history.

3. Carry Out Pre-Audit Checks

Before the audit, walk the warehouse with your PRRS and look for:

  • Bent or damaged beams/uprights

  • Missing bolts or safety locks

  • Corrosion or rust

  • Overloaded racks

  • Blocked aisles or poor housekeeping

Dealing with these issues in advance shows proactive management.

4. Ensure Load Notices Are Visible

Every racking system should have clear and accurate load signage. Make sure these are legible, up to date, and positioned where staff can easily see them.

5. Brief Your Team

Let your warehouse staff know an audit is taking place. Encourage them to continue safe practices, keep aisles clear, and be ready to answer questions if approached by the inspector.

6. Tidy Up the Warehouse

Good housekeeping is a big part of safety. Ensure aisles, exits, and fire escapes are clear. Remove stray pallets, shrink wrap, and other trip hazards. A tidy warehouse reflects a strong safety culture.

What to Expect During the Audit

A SEMA Approved Racking Inspector will:

  • Visually inspect racks for damage and compliance.

  • Categorise issues using the SEMA traffic light system (Green, Amber, Red).

  • Review documentation and staff procedures.

  • Provide a written report with recommendations for remedial action.

After the Audit

The audit doesn’t end with the inspector’s visit. It’s vital to:

  • Action all recommendations promptly.

  • Record completed repairs in your logbook.

  • Update your PRRS training and refresher checks.

This follow-up ensures your warehouse remains safe and compliant throughout the year.

Final Thoughts

Preparing for a racking safety audit isn’t just about passing an inspection—it’s about protecting your people, stock, and business reputation. With a trained PRRS, strong housekeeping, and a proactive approach, your warehouse will not only meet compliance standards but also operate more efficiently and safely.

Need help getting audit-ready? Our team provides SEMA-approved racking inspections and PRRS training across the UK, including the West Midlands. Contact us today to book your audit and strengthen your warehouse safety strategy.

Comments

Post a Comment

Popular posts from this blog

What is a Pallet Racking Inspection?

-
  A pallet racking inspection is a process of assessing and evaluating the condition and safety of pallet racking systems in warehouses, distribution centers, or other storage facilities. Pallet racking systems are commonly used to store and organize palletized goods or materials. The purpose of a pallet racking inspection is to identify any potential hazards, structural damage, or operational issues that could compromise the integrity and safety of the racking system. By conducting regular inspections, potential risks can be identified and addressed promptly to prevent accidents, injuries, or damage to goods. During a pallet racking inspection, a qualified inspector or a competent person familiar with racking systems examines various aspects, including: Visual Inspection : The inspector visually examines the racking system, looking for signs of damage, such as bent or twisted beams, missing or damaged connectors, or dented uprights. Load Capacity Assessment : The inspector revie...
Read more

Avoiding Warehouse Accidents with Racking Inspection Training

-
Image
  The safety and integrity of racking systems are at the very centre of good warehouse management. These structures, often towering and laden with significant weight, are the backbone of efficient warehouse operations – but if used incorrectly or poorly maintained, they can be highly dangerous and costly. Ensuring the stability and safety of your racking through regular inspections is often thought of as tedious red tape or a procedural formality; in reality, it’s a fundamental aspect of operational safety. The actual process of  pallet racking inspection  is complex as there are numerous areas that can be overlooked, with the potential for dire consequences. This blog provides an overview of these common inspection errors and emphasizes the impact that comprehensive training can have in averting potential disasters – by understanding (and avoiding) these pitfalls, warehouse managers can take meaningful steps toward safeguarding their operations and workforce. Full blog -...
Read more

Understanding UK Workplace Inspection Regulations: What Employers Need to Know

-
 Ensuring a safe and compliant workplace is a key responsibility for employers in the UK. Workplace inspections play a critical role in identifying hazards, maintaining safety standards, and adhering to legal obligations. This guide covers the essential aspects of UK workplace inspection regulations that employers need to understand. Legal Framework for Workplace Inspections In the UK, workplace inspections are governed by various laws and regulations, primarily under the Health and Safety at Work etc. Act 1974 (HSWA). The HSWA imposes a general duty on employers to ensure, as far as reasonably practicable, the health, safety, and welfare of employees and others affected by work activities. Supporting regulations include: The Management of Health and Safety at Work Regulations 1999 – Requires risk assessments and appropriate preventive measures. The Workplace (Health, Safety and Welfare) Regulations 1992 – Covers essential workplace conditions such as ventilation, lighting, and c...
Read more