Racking Inspection Requirements: A Guide for UK Warehouses

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Warehouse racking systems carry tonnes of goods every day, but when they’re not properly maintained, they pose a serious risk of collapse, accidents, and costly downtime. To keep staff safe and remain legally compliant, UK warehouses must carry out regular racking inspections.

This guide explains the legal requirements, inspection types, and best practices for keeping your racking systems safe and compliant. For a structured framework, see the 3-Step Approach to Warehouse Safety.

Are Racking Inspections a Legal Requirement in the UK?

Yes. While the law doesn’t mention “racking inspections” by name, warehouse operators are legally responsible under the Health and Safety at Work Act 1974 and Provision and Use of Work Equipment Regulations (PUWER) 1998 to ensure equipment is safe.

According to the HSE (Health and Safety Executive) and guidance from SEMA (Storage Equipment Manufacturers Association):

  • Racking is classed as work equipment.

  • It must be maintained in a safe condition.

  • Inspections must be carried out regularly by a competent person.

Failure to follow these requirements could result in fines, penalties, or prosecution if an accident occurs.

Types of Racking Inspections

1. Regular In-House Inspections

  • Carried out weekly or monthly by trained warehouse staff.

  • Focus on obvious damage, overloading, or missing components.

  • Ensures problems are spotted early.

2. Annual Expert Inspections

  • Conducted by a SEMA-approved racking inspector (SARI).

  • Must be completed at least once every 12 months.

  • Provides a detailed report with risk categories (green, amber, red).

3. Immediate Inspections After Damage

  • Required if racking is struck by a forklift or shows visible damage.

  • Prevents unsafe equipment being used before repairs are made.

What Inspectors Look For

  • Damaged uprights, beams, or bracing.

  • Missing safety locks or clips.

  • Overloaded or unevenly loaded racks.

  • Misaligned frames or leaning structures.

  • Missing floor fixings or base plates.

  • Signs of rust, corrosion, or wear.

The Frequency of Racking Inspections in the UK

  • Daily/Weekly: Visual checks by warehouse staff.

  • Monthly: Supervisory checks recorded in inspection logs.

  • Annually: Independent expert inspection by a competent person.

(Tip: Linking these inspection frequencies back to a structured safety plan like the 3-Step Approach to Warehouse Safety reinforces compliance.)

Benefits of Staying Compliant

  • Prevents accidents and injuries.

  • Protects stock and equipment from damage.

  • Demonstrates due diligence in case of HSE investigations.

  • Extends the life of your racking systems.

Conclusion

Racking inspections aren’t optional—they’re a vital part of warehouse safety and a legal requirement in the UK. By carrying out daily checks, keeping inspection records, and arranging annual expert inspections, you can keep your warehouse safe, compliant, and efficient.

For a simple, reliable process, follow the 3-Step Approach to Warehouse Safety. It’s a proven framework to help warehouse managers meet their responsibilities and reduce risks.

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