2025 Racking Inspection Standards: What’s New and What You Need to Update Immediately

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As we enter 2025, businesses across the UK must be aware of the updated racking inspection standards that directly impact warehouse safety and compliance. Whether you're managing a small logistics hub or a multi-site distribution centre, staying informed about these changes is essential for protecting your workforce and avoiding costly legal issues.

This guide breaks down what's new in 2025, why it matters, and what you need to do right now to stay compliant.

What’s Changed in 2025?

1. Reinforced Compliance with PUWER

The HSE (Health and Safety Executive) has placed renewed emphasis on the Provision and Use of Work Equipment Regulations 1998 (PUWER). Racking systems are now being more strictly defined as "work equipment," meaning regular maintenance and inspections are mandatory—not optional.

2. Formal SEMA Qualifications Now Expected

While SEMA-approved racking inspectors have always been recommended, 2025 marks a shift: HSE now expects formal SEMA or equivalent qualifications for anyone conducting annual inspections. In-house staff may no longer be sufficient for high-risk environments.

3. Digital Inspection Records Required

New guidance strongly encourages warehouses to move to digital racking inspection records, replacing paper logs. This improves traceability, audit-readiness, and accountability during HSE visits or post-incident investigations.

4. Frequency Adjustments for High-Risk Sites

Sites with high throughput, forklift traffic, or narrow-aisle configurations are now recommended to conduct quarterly third-party inspections in addition to weekly internal checks. This is a big shift from the annual-only model many companies relied on.

What You Need to Do Immediately

Review Your Current Inspection Schedule

If you're only doing yearly inspections, it's time to reassess. Combine weekly internal checks (usually by a trained PRRS) with expert third-party inspections every 12 months—or more frequently if your site is high risk.

Ensure Your Inspectors Are SEMA-Approved

Double-check that any external providers hold SEMA Approved Racking Inspector (SARI) status. Not only does this meet 2025’s expectations, but it also reduces liability in the event of an accident.

Move Your Records to the Cloud

Switch to a digital system or inspection management tool. This makes it easier to share data across multiple sites and prepare for compliance audits.

Train Your Team

Invest in refresher training for warehouse staff on spotting damage, understanding racking load signs, and knowing when to escalate an issue. The updated standards encourage a stronger safety culture from the ground up.

Ignoring These Changes Can Cost You

Failure to comply with the 2025 inspection standards can lead to:

  • Hefty HSE fines

  • Operational downtime

  • Injury claims or even criminal prosecution

  • Invalid insurance in case of accidents

Need Help Staying Compliant?

Our certified racking inspectors are SEMA-trained and up to date with the 2025 guidelines. Whether you need a one-off inspection or an annual maintenance plan, we can help keep your racking—and your team—safe.

👉 Book a Racking Inspection or Contact Us for a Free Consultation

Conclusion
The 2025 racking inspection standards aren't just a formality—they're a vital part of your workplace safety strategy. With regulatory pressure increasing and warehouse environments growing more complex, staying compliant now means being proactive. Don’t wait for an accident or HSE visit to act.

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